Nov 17, 2025
Background
The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) comprises over 175 civil society organizations operating across all regional states and the two city administrations. CECOE was established in 2019 to augment and coordinate the roles of Ethiopian CSOs in election observation, monitoring, voter education, and the prevention of post-electoral conflicts. CECOE has a proven track record of success, having observed the 6th General Election of Ethiopia, the Sidama referendum, the South West Ethiopia Peoples’ Region referendum, the South Ethiopia referendum, and the referendum rerun in Wolaita Zone. CECOE has also been engaged in various advocacy activities, including advocating for electoral reforms, peacebuilding, and enhancing the participation of women in Ethiopian politics.
CECOE is currently implementing a project titled “Civic Education for Better Civic Engagement and Political Participation in Ethiopia.” This project is funded by the German Government and supported by the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH under the “Support to Good Governance (S2GG) in Ethiopia” as part of the project has developed a comprehensive manual has been developed that has already been translated into five languages: Amharic, English, Afan Oromo, Tigrigna, Afar, and Somali. The Amharic and English versions have been professionally designed and formatted, maintaining consistent layout, visuals, and branding standards.
Objective of the Assignment
The objective of this assignment is to adapt the existing manual design and layout (developed in Amharic and English) into Afan Oromo, Tigrigna, Afar, and Somali, ensuring that each version mirrors the original format, style, and visual identity.
Scope of Work
The selected company will be responsible for:
Design Adaptation
Use the existing InDesign or editable design files of the manual.
Insert the provided translated text (Afan Oromo, Tigrigna, Afar, Somali) into the design template.
Maintain all visual elements, graphics, fonts, and styles consistent with the Amharic and English versions.
Formatting and Layout Adjustment
Ensure proper alignment, spacing, and readability of each language text.
Adjust font types and sizes where necessary to ensure compatibility with each script (e.g., Ethiopic and Latin).
Ensure page numbering, tables, and captions are correctly formatted.
Quality Assurance
Review and cross-check for any layout errors, missing text, or misaligned elements.
Conduct a visual proof with the organization’s team before finalizing.
Output and File Management
Produce both print-ready and web-optimized versions.
Submit editable source files (InDesign or equivalent) and final PDFs.
Deliverables and Timeline
Deliverable
Description
Timeline
Inception meeting & sample layout
Initial discussion and sample layout for one language
Within 5 days of signing the contract
Draft design layouts
First drafts of all 4 languages
Within 15 working days
Incorporation of feedback
Adjustments after review by CECOE
Within 5 working days
Final deliverables
Print-ready and editable versions for all 4 languages
Within 25 working days total
Deliverables
The design company will be required to submit the following items. All deliverables must be provided for each of the four languages specified (Afan Oromo, Tigrigna, Afar, and Somali), ensuring consistency with the original Amharic and English versions.
Drafts for Review
Complete Digital Drafts: A full, PDF version of the manual for all four languages (Afan Oromo, Tigrigna, Afar, and Somali). This draft is for the CECOE team to conduct the "visual proof" mentioned in the Scope of Work.
Final Production-Ready Files
Print-Ready PDFs (4 files): High-resolution, press-quality PDF files (one for each language). These files must be:
Exported in CMYK color mode.
Include necessary bleed and crop marks for professional printing.
Have all fonts and high-resolution graphics embedded.
Print-Ready PDFs (4 files): High-resolution, press-quality PDF files (one for each language). These files must be:
Exported in CMYK color mode.
Include necessary bleed and crop marks for professional printing.
Have all fonts and high-resolution graphics embedded.
Editable Source Files
The designer must provide all native, editable working files used to create the manuals. This package is crucial for [Name of Organization] to make future updates.
Packaged InDesign Files (4 folders): A complete, packaged Adobe InDesign (or equivalent) project folder for each of the four languages.
Each package must include:
The editable design file (.INDD).
An InDesign Markup (Interchange) file (.IDML) for backward compatibility with older software versions.
A "Links" folder containing all placed graphics, images, and visual elements.
A "Document Fonts" folder containing all specific font files used in the layout
Qualification Requirements
The design company should have:
Proven experience in graphic design and publication layout.
Experience working on multilingual publications (preferably in Ethiopian languages).
Proficiency in Adobe InDesign or equivalent design software.
Ability to meet deadlines and produce high-quality outputs.
A portfolio of previous, similar work.
Supervision and Reporting
The company will report to CECOE and work closely with CECOE’s communications team.
Duration of Assignment
The total duration of the assignment is 25 working days from the contract signing date.
Payment Terms
Milestone
Payment Percentage
Upon submission and approval of sample layout
30%
Upon submission of draft designs for all four languages
40%
Upon submission and approval of final deliverables
30%
Application Procedure
Interested and qualified design firms are invited to submit:
A brief technical proposal describing their approach and timeline.
A financial proposal with a detailed cost breakdown per language.
Company profile and relevant experience.
Samples of previous similar design work
Sep 22, 2025
Issuing Organization: Coalition of Ethiopian Civil Society Organizations for Elections (CECOE)
Location: Addis Ababa, Ethiopia
Documentary Duration: 20 minutes
Language: Amharic
Submission Deadline: October 1, 2025
1. Background
The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE), in collaboration with NIMD and supported by the European Union, seeks to produce a 20-minute documentary highlighting Ethiopian women’s participation in media and public engagement. The film will profile women as candidates, activists, community leaders, and civic educators, showcasing their challenges, achievements, and contributions to public engagement.
2. Objective
The objective of this documentary is to:
- Highlight the lived experiences of Ethiopian women engaged in media and public engagement.
- Showcase their contributions and media advocacy journey.
- Inspire other women and girls to participate in leadership, public advocacy, and civic engagement.
3. Scope of Work
The selected production company will be responsible for the full production of a 20-minute high-quality documentary and a 2–3 minute promotional trailer, including all activities from concept development to final delivery, in close consultation with CECOE. The company will also provide progress updates and all supporting production materials.
4. Deliverables
- 20-minute high-definition documentary in MP4 format.
- 2–3 minute promotional trailer
6. Eligibility & Requirements
- Demonstrated experience in TV documentary production
- Capability to produce high-quality video with professional equipment and crew.
- Strong storytelling and editing skills.
- Knowledge of women’s issues, political participation, and public engagement in Ethiopia is an advantage.
- Ability to meet deadlines and adhere to CECOE’s standards and ethical guidelines.
7. Evaluation Criteria
Proposals will be evaluated based on:
- Experience and capacity of the company (10%)
- Quality and relevance of previous work (10%)
- Technical approach and methodology (40%)
- Cost-effectiveness and budget (40%)
8. Timeline
The production company is expected to complete the entire documentary production process — from concept development, filming, to final delivery — within one month from the contract start date. Final submission of the 20-minute documentary and the 2–3 minute promotional trailer must be completed by November 5.
Sep 18, 2025
I. Background
CECOE is a non-profit and non-governmental civil society organization with more than 175 member organizations. CECOE was licensed by the F.D.R.E. Authority for Civil Society Organizations (ACSO) in 2019 with registration number 4748 under the Civil Society Organizations Proclamation 1113/2019, to enhance and coordinate the role of Ethiopian CSOs in election observation, voter education, preventing electoral conflicts, and providing capacity building and support for its member organizations.
CECOE is a committed member of the East and Horn of Africa Election Observers Network (E-HORN), African Election Observers Network (AfEONet), and a member of the Global Network of Domestic Election Monitors (GNDEM), which connects regional networks and individual monitoring organizations across more than 88 countries worldwide. Since 2019, CECOE has observed seven electoral events, deploying both Long-Term Observers (LTOs) and Short-Term Observers (STOs) for referendums and general elections. CECOE is currently implementing a project titled "Enhancing the Credibility, Transparency, and Inclusiveness of the Seventh General Elections of Ethiopia through systematic citizens' election observation." This initiative, supported by the Embassy of Ireland in Ethiopia, is focused on the planning and preparation for observing the upcoming 7th General Election.
II. The Position
CECOE is seeking to hire interns to support its election observation activities for the upcoming 7th General Election. The interns will operate under the auspices of the CECOE Secretariat, working closely with the CECOE staff, Member organizations, Regional Focal Persons, Zonal coordinators and observers. They will assist in processing data from observers to ensure accurate and timely reporting.
III. Primary Duties and Responsibilities
The Interns will be responsible for, among other things:
- Assisting in the recruitment of observers in coordination with Regional Focal Persons and Zonal coordinators.
- Verifying data accuracy from observer reports, checklists, and forms submitted by Regional Focal Persons, Zonal coordinators, and observers.
- Performing basic data cleaning, including identifying and correcting errors, duplicates, or inconsistencies in observation data.
- Supporting the generation of reports by organizing cleaned data, assisting with basic analysis, and preparing summaries.
- Contributing to the timely processing of observer reports to facilitate the quick dissemination of findings.
- Assisting with data entry, digitization, and archiving of information.
- Providing administrative support for data-related activities, such as maintaining contact management forms and tracking resources.
- Participating in quality control checks for training materials and simulation exercises as needed.
- Reporting any critical data discrepancies or issues to the Management Team.
- Undertake additional tasks as assigned by the immediate supervisor.
IV. Required Qualifications and Experiences
- Minimum of a diploma or Bachelor's degree in fields such as law, political science, information technology, statistics, social sciences, or a related area.
- Basic proficiency in data handling tools such as Microsoft Excel, Google Sheets, or similar software; familiarity with data cleaning techniques is an advantage.
- Amharic and English fluency, both spoken and written, are required. Knowledge of local languages relevant to assigned regions is preferred.
- At least 3 months of experience or relevant internships in data entry, administrative support, or CSO-related activities; experience in election or rights-related work is a plus.
- Strong attention to detail, organizational skills, and ability to work under supervision in a team environment.
- Excellent basic oral and written communication skills in English.
V. Duration
The positions are short-term internships for 6 months, with the possibility of extension based on performance and project needs.
Aug 26, 2025
Employment Type: Full-Time
Number of Positions: One (01)
Duty Station: Addis Ababa
Application Deadline: September 5, 2025
Background:
The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is implementing a multi-year project aimed at enhancing citizens’ engagement in human rights, democratic processes, civic rights, duties, and peacebuilding; improving the implementation of best practices among civil society; and strengthening women’s leadership in local governance. The project will be implemented in partnership with CECOE, Bright Future, and Ethiopian Women Rights Advocates (EWRA) across multiple regions of Ethiopia, through civic engagement hubs, digital learning platforms, sub-grants, training, and advocacy initiatives.
Position Summary:
The Grants Officer will be a critical member of the Program and Admin Team, reporting directly to the Finance and Admin Manager. The Grants Officer will also serve as the system administrator for the CECOE’s grants management database and as the project lead for system migrations.
Job Description and Responsibilities:
Grant Management:
• Maintain working knowledge of the CECOE’s programs and priority funding areas and remain abreast of current research, activities, and trends in the CSO sector.
• Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.
• Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.
• Generate reports and data analysis for the program and finance&Admin team or board.
• Problem-solve complex grant scenarios; consult/liaise with finance and/or legal counsel.
• Work with finance to generate reporting required for compliance and financial statement audits.
System Administration:
• Manage implementation of a new grants management system and other technology improvements, including development plans and timelines, staff communication, testing and troubleshooting, documentation, training, and release cycles.
• Administer the current and future grant making database system, including managing data hierarchy, data quality, data retrieval, coding and reporting, particularly with respect to compliance, and monitoring, evaluation, and learning.
• Ensure all staff are aware and knowledgeable of grants management processes and technology to the degree their functions require. This includes designing dashboards and training staff of all departments formally and informally.
• Implement and maintain protocols for testing and reconciling data accuracy, and making timely and accurate database changes.
• Manage system upgrades, troubleshooting, and roll-out of updates including staff notifications and training.
• Develop training materials and standard operating procedures.
• Maintain electronic manuals and update the program section of policy and procedures manual.
• Document system procedure changes and trains users on any updates.
Grant Monitoring and Evaluation Responsibilities:
• Improve the way staff capture, access, and use grant making information to enhance programmatic and operational decision-making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.
Requirements and Qualifications:
Education: MA/BA in Management, Economics, Accounting& Finance, or related fields
Experiences: 4+ years of experience for MA and 6 years of experience for BA (NGO experience is a must)
Skills, Attitudes and Attributes:
Good skills in written and spoken English,
Understanding of basic financial management,
Good computer skills,
High level of interpersonal communication and negotiation skills.
Strong work ethic and ability to meet deadlines.
Aug 26, 2025
Position Title: Project Officer
Duty Station: Addis Ababa with frequent travel to project regions (Tigray, Harari, Benishangul-Gumuz, Gambela, and other target areas)
Reports to: Project Manager/Program Coordinator
Contract Type: Full-time (Project-based)
Duration: 1 year with the possibility of extension based on performance and funding
1. Background
The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is implementing a multi-year project aimed at enhancing citizens’ engagement in human rights, democratic processes, civic rights, duties, and peacebuilding; improving the implementation of best practices among civil society; and strengthening women’s leadership in local governance. The project will be implemented in partnership with CECOE, Bright Future, and Ethiopian Women Rights Advocates (EWRA) across multiple regions of Ethiopia, through civic engagement hubs, digital learning platforms, sub-grants, training, and advocacy initiatives.
To support the effective implementation of the project, CECOE seeks to recruit a qualified Project Officer who will be responsible for day-to-day coordination, implementation of activities, monitoring, and reporting.
2. Purpose of the Position
The Project Officer will ensure the smooth execution of project activities, working closely with consortium partners and regional civic engagement hubs. The officer will contribute to citizen education, capacity development of civil society organizations, women’s leadership initiatives, peacebuilding interventions, and documentation of best practices.
3. Duties and Responsibilities
The Project Officer will perform the following key tasks:
Project Implementation and Coordination
- Support the implementation of activities, including digital civic education, establishment of civic engagement hubs, peacebuilding initiatives, women’s leadership programs, and civil society capacity building.
- Coordinate with consortium partners (CECOE, Bright Future, and EWRA) to ensure timely and effective delivery of activities.
- Facilitate trainings, workshops, and civic engagement events in target regions.
- Provide technical and logistical support for sub-granting processes and mentorship initiatives.
Monitoring, Evaluation, and Learning (MEL)
- Track progress of project activities against work plans and results framework.
- Collect and compile data, case studies, and success stories from project regions.
- Contribute to outcome-level monitoring on citizen engagement, civil society best practices, and women’s leadership.
- Assist in organizing lesson-learning workshops, peer-to-peer forums, and conferences.
Capacity Building and Stakeholder Engagement
- Collaborate with civic engagement hubs to enhance the capacity of CSOs, women’s groups, and youth networks.
- Support mentorship, training, and grant management for emerging CSOs and community-based initiatives.
- Facilitate dialogues, forums, and campaigns to promote civic education, peacebuilding, and women’s rights.
- Establish strong working relationships with local government bodies, CSOs, media, and community leaders.
Reporting and Documentation
- Prepare periodic progress reports, activity briefs, and updates for internal and donor reporting.
- Ensure proper documentation of activities, financial compliance (in collaboration with finance staff), and lessons learned.
- Support the dissemination of communication materials, including policy briefs, commentaries, media campaigns, and advocacy content.
4. Required Qualifications and Experience
- Bachelor’s degree in Law, Political Science, Human Rights, Development Studies, Gender Studies, or related fields (Master’s degree is an advantage).
- Minimum of 3–5 years’ relevant experience in project coordination, civic engagement, human rights, or peacebuilding.
- Demonstrated experience working with CSOs, women’s rights organizations, or governance initiatives.
- Knowledge of civic education, peacebuilding, and women’s leadership programming in Ethiopia.
- Strong skills in organizing trainings, workshops, and community dialogues.
- Experience with sub-grant management, capacity development, and monitoring & evaluation.
- Excellent report writing, communication, and facilitation skills.
- Ability to work independently and as part of a diverse team.
- Proficiency in English and Amharic; knowledge of additional local languages is an asset.
5. Competencies
- Strong organizational and coordination skills.
- Ability to manage multiple priorities under tight deadlines.
- Excellent interpersonal skills and cultural sensitivity.
- Commitment to human rights, democratic values, gender equality, and peacebuilding.
- Strong problem-solving, analytical, and adaptive learning skills.
6. Deliverables
- Timely implementation of activities in line with work plans.
- Monthly/quarterly progress reports and documentation of activities.
- Effective coordination of civic engagement hubs and CSO partners.
- Contributions to project outcomes on citizen engagement, civil society best practices, and women’s leadership.
7. Duration and Duty Station
The Project Officer will be based in Addis Ababa, with frequent travel to regional hubs (Tigray, Harari, Benishangul-Gumuz, Gambela, and others). The contract duration is 12 months, renewable based on performance and availability of funds.
