Proofreading and Editing

May 7, 2024

  1. Background

The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is a coalition of over 175 civil society organizations operating in all regional states and the two city administrations. CECOE was established in 2019 with the aim of augmenting and coordinating the role of Ethiopian CSOs in election observation, monitoring, voter education, and preventing post-electoral conflicts. CECOE has a proven track record of success, having observed the 6th General Election of Ethiopia, the Sidama referendum, the South West Ethiopia Peoples’ Region referendum, the South Ethiopia referendum and the referendum rerun in Wolaita Zone. CECOE has also been engaged in various advocacy activities, including advocating for electoral reforms, peace building, and enhancing the participation of women in Ethiopian politics. 

CECOE is currently jointly implementing a project with NIMD funded by the European Union (EU) titled” Enhancing the Participation of Women in Ethiopian Politics: Balancing the Scales“, which aims at supporting women in Ethiopia to participate meaningfully and equally in politics and to take leadership positions in democratic institutions (including political parties) at national and regional levels. As part of the project, CECOEhas been preparing women encyclopedia in Amharic which encompasses the profiles of prominent women across various sectors in Ethiopia and seeks to hire consultant who will be responsible for conducting proofreading and editing of the women profiles .     

  • Scope of Work

        2.1 Proofreading and Editing

  • Review ,edit and  standardize  contents  of the profiles
  • Supplement  missing facts to improve the quality of the profiles
  • Verify the accuracy of information included  in the profiles 

             2.2 Communication and Collaboration

  • Work closely in consultation   with CECOE’s focal person and  address any feedback or concerns related to the profiles  
  • Collaborate with the project team, including subject matter experts, to ensure standardized and   human-interest story approach is employed through the proofreading and editing of the profiles.

3. Deliverables

  • Edited, verified, standardized and  proofread 75 profiles ensuring  accurate presentation of the contents adherence to the guidelines to be provided.
  • Timely communication and updates on the progress of Editing and proofreading tasks.

4. Qualifications and Experience

  • Proficiency in both the Amharic and English languages.
  • Proven experience in proofreading , editing and preparation  of biographies, stories or documents, in the relevant languages.
  • Excellent attention to detail and ability to maintain the integrity of the original content.
  • Proficiency in Amharic editing tools and software, if applicable.
  • Any relevant certifications or degrees in, editing, proofreading, literature or   language studies.

5. Timeline

The assignment is expected to be completed within a total of one month, starting from the signing of the contract agreement commencement date. The following deadlines will apply:

  • Review the prepared profiles- 2 working days
  • develop and share the thematic areas of the profile to ensure uniformity  of  the profiles-2 working days
  • Edit and  standardize uniformity of the contents-  10 working days
  •  Supplement missing facts of the profiles to  enhance  the quality  – Five working days
  • Verify information and ensure a human-interest story approach is used in the portrayal of  the profiles  – Five working days
  • Editing  and final Proof reading works to the women profiles: Eight working days

  6. Proposal Submission

Interested Editors and proofreaders should submit the below documents using the link on or before May 10, 2024.

  • Updated resume or CV highlighting relevant experience.
  • Financial Proposal
  • Consultancy license
  • Samples of previous prepared profiles, proofread and edited  work
  • References from previous clients, if available.

7. Payment Terms

The proof reader and editor will be compensated based on the rate that will be agreed during the selection process and will be documented in the contract. Payment will be made according to the following terms:

  • The proof reader and editor will submit an invoice for the completed tasks on a regular basis,
  • Payment will be processed within five working days of receiving a valid invoice.

    8. Confidentiality

The proof reader and editor is expected to maintain strict confidentiality and not disclose any information related to the project or its content to any third parties.

9. Ownership of Work

 All proofread and edited profiles will become the property of CECOE

10. Application deadline

Proposals should be submitted via the website from May 7, 2024 –May 17, 2024

Translation Services

Oct 10, 2023

1. Background

The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is a coalition of over 175 civil society organizations operating in all regional states and the two city administrations. CECOE was established in 2019 with the aim of augmenting and coordinating the role of Ethiopian CSOs in election observation, monitoring, voter education, and preventing post-electoral conflicts. CECOE has a proven track record of success, having observed the 6th General Election of Ethiopia, the Sidama referendum, the South West Ethiopia Peoples’ Region referendum, the South Ethiopia referendum, and the referendum rerun in Wolaita Zone. CECOE has also been engaged in various advocacy activities, including advocating for electoral reforms, peacebuilding, and enhancing the participation of women in Ethiopian politics. 

As part of the project that CECOE is implementing in partnership with the Netherlands Institute for Multiparty Democracy (NIMD) titled “Enhancing the Participation of Women in Ethiopian Politics: Balancing the Scale” which is funded by the European Union (EU), CECOE has developed training manuals and facilitators guide in English language and seeks the service of a “Translator” who will be responsible for conducting translation of the training documents to the Amharic Language. The training manuals will be used to provide a series of nationwide training to women in various sectors: Civil society, academia, political parties, media, and lower structure of government). 

2. Scope of Work

2.1 Translation 

  • Translate written documents from English to Amharic language with accuracy, attention to detail, and maintaining the intended meaning.
  • Ensure the translated content is culturally appropriate, gender-sensitive, and free from grammatical errors.
  • Adapt the style and tone of the translation to the target audience while retaining the integrity of the original text.
  • Provide accurate and timely translations within the agreed-upon deadlines.

2.2 Proofreading and Editing

  • Review and proofread translated documents to ensure accuracy, consistency, and adherence to quality standards.
  • Edit and revise translated content to improve readability and clarity.
  • Collaborate with project stakeholders to address any feedback or concerns related to the translated content.

2.3 Communication and Collaboration

  • Maintain effective and timely communication with project stakeholders to understand requirements, clarify any ambiguities, and provide progress updates.
  • Collaborate with the project team, including subject matter experts, to ensure accurate and contextually appropriate translations.

3. Deliverables

  • Translated documents (Training of Trainers Manual, Facilitators Guide, and Training Manual) in the agreed format
  • Proofread and edited translations, ensuring accuracy, clarity, and adherence to project guidelines.
  • Timely communication and updates on the progress of translation tasks.

4. Qualifications and Experience

  • Proficiency in both the Amharic and English languages.
  • Proven experience in translating documents in relevant languages
  • Strong understanding of gender issues, rights, cultural nuances, and context-appropriate language use.
  • Excellent attention to detail and ability to maintain the integrity of the original text.
  • Proficiency in translation tools and software, if applicable.
  • Any relevant certifications or degrees in translation or language studies.

5. Timeline

The project is expected to be completed within a total of 20 working days, starting from the commencement date. The following milestones and deadlines will apply:

  • Translation of the Training of Trainers (ToT) Manual: Five working days
  • Translation of the Facilitator Note: Five Working days
  • Translation of the Training of Manual:  Five working days 
  • Submission of Final documents: Five Working days

6. Proposal Submission

  • Updated resume or CV highlighting relevant experience.
  • Financial Proposal
  • Consultancy license
  • Samples of previous translation work
  • References from previous clients, if available.

7. Payment Terms

The translator will be compensated based on a per-page rate. The specific rate will be agreed upon during the selection process and will be documented in the contract. Payment will be made according to the following terms:

  • The translator will submit an invoice for the completed documents on a regular basis, 
  • Payment will be processed within five working days of receiving a valid invoice.
  • The invoice should include a breakdown of the number of pages translated and the corresponding total amount.

8. Confidentiality

The translator is expected to maintain strict confidentiality and not disclose any information related to the project or its content to any third parties.

9. Ownership of Work

Upon completion and payment, all translated documents and related materials will become the property of CECOE

10. Application deadline

October 15, 2023

IT and Capacity Building Officer

Sep 25, 2023

Background

The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is a coalition of over 175 civil society organizations operating in all regional states and the two city administrations. CECOE was established in 2019 with the aim of augmenting and coordinating the role of Ethiopian CSOs in election observation, monitoring, voter education, and preventing post-electoral conflicts. CECOE has a proven track record of success, having observed the 6th General Election of Ethiopia, the Sidama referendum, the South West Ethiopia Peoples’ Region referendums, and the South Ethiopia referendum. CECOE has also been engaged in various advocacy activities, including advocating for electoral reforms, peacebuilding, and enhancing the participation of women in Ethiopian politics.

Scope of Work:

The IT and capacity-building Officer will be responsible for the following tasks:

  • Managing and maintaining CECOE’s IT systems, including its website, database, email server, and social media accounts.
  • Developing and implementing knowledge management systems to capture, store, and share CECOE’s knowledge and expertise.
  • Providing IT support to CECOE staff.
  • Producing and managing CECOE’s publications and other communications materials.
  • Supporting people whenever they encounter challenges with computers, software, mobile, and network devices.
  • Installing, configuring, and maintaining software and hardware components of computer and network systems
  • Working with the team to support and carry out project through the use of IT and knowledge management.

Key Responsibilities

The IT and capacity-building Officer will have the following key responsibilities:

  • IT systems management: Ensure the smooth operation and maintenance of CECOE’s IT systems, including its website, database, email server, and social media accounts.
  • Knowledge management: Develop and implement knowledge management systems to capture, store, and share CECOE’s knowledge and expertise. This may include developing and maintaining a knowledge base, developing and delivering training on knowledge management, and facilitating knowledge sharing among CECOE staff.
  • IT support: Provide IT support to CECOE staff, including troubleshooting IT problems, providing training on new IT tools and systems, and assisting with IT projects.
  • Communications and publications: Produce and manage CECOE’s publications and other communications materials, including developing and implementing social media strategies.
  • Advocacy: Support CECOE’s advocacy work through the use of IT and knowledge management tools. This may include developing and maintaining websites and social media pages for advocacy and campaigns and using data to support advocacy efforts.

Qualifications

  • Bachelor’s degree in computer science, information technology, or a related field.
  • At least 2 years of experience in managing IT systems in a civil society organization or other non-profit setting.
  • Experience in developing and implementing knowledge management systems.
  • Strong writing and editing skills.
  • Excellent English communication skills (written and oral).
  • Experience with social media and content management systems is desirable.

Deliverables

The IT and Knowledge Management Officer will be responsible for the following deliverables:

  • Managing and maintaining CECOE’s IT systems.
  • Developing and implementing knowledge management systems for CECOE.
  • Providing IT support to CECOE staff and volunteers.
  • Producing and managing CECOE’s publications and other communications materials.
  • Supporting CECOE’s advocacy work through the use of IT and knowledge management tools.

Monitoring and Evaluation Officer

Jun 4, 2023

Job Description

Overview of the Organization

Established in 2019, the Coalition of Ethiopian Civil Society Organizations for Elections (CECOE)  is a coalition of over 175 Ethiopian CSOs working in the area of elections, human rights and democracy. The Coalition is registered and licensed under the Civil Society Organizations Proclamation No. 1113/2019. Since its establishment, CECOE has observed the 6th general Ethiopian elections, the Sidama and South West Ethiopia Peoples’ Region referendums. Furthermore, the Coalition has been engaged in various advocacy and civic education activities. The IVote digital voter education campaign  which reached several million Ethiopians and  an advocacy campaign to reform the electoral legal regime come at the forefront in this regard.

CECOE has been carrying out several projects aimed at bolstering the political participation of these marginalized groups. Currently, with financial support from the European Union and in partnership with Netherlands Institute for Multiparty Democracy (NIMD), CECOE is implementing  a project on enhancing the Participation of Women in Ethiopian Politics.

Summary of the Position

The Monitoring and Evaluation Consultant will contribute to building a strong evidence base around the implementation of the project activities and assess the interventions being implemented. The Consultant will oversee CECOE’s report on the implementation of its activities to NIMD based on the log frame and frameworks for, tracking/monitoring, reporting, and evaluation, for capturing the project objectives, activities/interventions, expected outputs and the indicators and the baselines.

Roles and Responsibilities

  • Develop and strengthen monitoring, inspection and evaluation procedures
  • Monitor all project activities, expenditures and progress towards achieving the project output;
  • Monitor and evaluate overall progress on achievement of results;
  • Monitor the sustainability of the project’s results;
  • Develop indicators and a monitoring strategy for the project;
  • Develop monitoring and impact indicator for the project success;
  • Provide inputs, information and statistics for quarterly, annual and other reports to Project Management Team
  • Participate in annual project reviews and planning workshops and assist the Project Manager in preparing relevant reports;
  • Support monitoring and evaluation of the effects and impact of the project;
  • Provide feedback to the Project Manager on project strategies and activities;
  • Suggest strategies to the Project Management for improving the efficiency and effectiveness of the project by identifying bottlenecks in completing project activities and developing plans to minimize or eliminate such bottlenecks;
  • Report monthly, quarterly, half-yearly and annual progress on all project activities.
  • Measurable Outputs and Performance Indicators
  • Perform other duties as required

Term of employment: One Year with possible extension based on availability of budget and performance

Working Environment:The position is based in Addis Ababa, and expected to travel to regionsResponsible to:  Programme Manager

Job Requirement

Qualifications:
Ideal candidates should have:

  • Knowledge and experience in Ethiopian electoral system
  • Experience with a proven professional record in working in the field of Elections, and monitoring projects related to rights and governance
  • Strong academic and practical background/experience in election related projects, peace-building, project management, gender equality, or human rights,
  • Experience in designing and implementing monitoring and Evaluation systems
  • Good knowledge of the latest developments in law enforcement
  • Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables.
  • Strong interpersonal skills, ability to work independently and in a team
  • Attention to details, good organizational and prioritization skills.
  • Be future focused, data-driven, strategy-minded, and thrive in fast-paced CSOs working environments;
  • Be methodical and detail oriented, with excellent writing, planning, and time management skills, and able to advance multiple projects simultaneously while meeting deadlines;
  • Be comfortable working with Microsoft Office Suite and Google Apps and have an aptitude for working with online and mobile applications; 
  • Have a wide cross-sector network.
  • Fluency in English and Amharic languages; additional language would be an additional asset. 

Educational Qualifications

  • Bachelor’s degree in; Management, Economics or other related social science fields.
  • A minimum of 2 years of experience for postgraduates  and 4 years for a undergraduates. 

Training and Capacity Building Consultant

Jun 4, 2023

Job Description

Overview of the Organization

Established in 2019, the Coalition of Ethiopian Civil Society Organizations for Elections (CECOE)  is a coalition of over 175 Ethiopian CSOs working in the area of elections, human rights and democracy. The Coalition is registered and licensed under the Civil Society Organizations Proclamation No. 1113/2019. Since its establishment, CECOE has observed the 6th general Ethiopian elections, the Sidama and South West Ethiopia Peoples’ Region referendums. Furthermore, the Coalition has been engaged in various advocacy and civic education activities. The IVote digital voter education campaign  which reached several million Ethiopians and  an advocacy campaign to reform the electoral legal regime come at the forefront in this regard.

CECOE has been carrying out several projects aimed at bolstering the political participation of these marginalized groups. Currently, with financial support from the European Union and in partnership with Netherlands Institute for Multiparty Democracy (NIMD), CECOE is implementing  a project on enhancing the Participation of Women in Ethiopian Politics.

Summary of the Position

The Training and Capacity Building Officer will, in collaboration with Project Teams, assist in the design and development of capacity building operational exercises, aimed at consolidating and putting into practice prior learning. She/he will assist in the implementation, creation and updating of frameworks and guidelines for training quality assurance, including those related to training needs assessments.

Responsibilities

  • Coordinate and, if required, deliver training programmes designed and implemented by external training providers.
  • Support such partnerships and identify opportunities for future collaboration.
  • Contribute to the review of CECOE’s capacity building activities, and assist with the creation of additional material for the programme as necessary.
  • Lead the design, planning and implementation of Training of Trainers (ToT), trainings and workshops to relevant audiences
  • Organize and coordinate knowledge exchange events such as workshops, trainings
  • Conduct needs assessments, training, and technical support to trainers and provide mentorship and coaching to training facilitators on the ground.
  • Oversee logistical and financial arrangements for trainings and workshops;
  • Leads learning and knowledge management initiatives;
  • Work closely with the Monitoring and Evaluation Officer in identifying training needs, weaknesses and training requirements;
  • Other duties as assigned by the program manager

Term of employment: One Year with possible extension based on availability of budget and performance

Working Environment:The position is based in Addis Ababa, and expected to travel to regions

Responsible to:  Programme Manager

Job Requirement

Qualifications:
Ideal candidate should have:

  • Knowledge and experience in Ethiopian electoral system
  • Experience in conducting training, briefings, lectures using the most up-to-date audiovisual means is preferred.
  • Strong presentation and communication skills are required.
  • Fluency in English is required.
  • Good knowledge of the latest developments in law enforcement
  • Strong verbal and written communications skills, including delivering formal and informal presentations and drafting and editing deliverables.
  • Strong interpersonal skills, ability to work independently and in a team
  • Attention to details, good organizational and prioritization skills.
  • Be future focused, data-driven, strategy-minded, and thrive in fast-paced CSOs working environments;
  • Be methodical and detail oriented, with excellent writing, planning, and time management skills, and able to advance multiple projects simultaneously while meeting deadlines;
  • Be comfortable working with Microsoft Office Suite and Google Apps and have an aptitude for working with online and mobile applications; 
  • Have proficiency in design and publishing software.
  • Have a wide cross-sector network.
  • Fluency in English and Amharic languages; additional language would be an additional asset. 

Educational Qualifications

  • BA Degree or Masters in Law, Political Science, Gender studies, Human Rights or related field
  • At least Four (4) years’ work experience of which at least 2 years in elections related project