Position: Grants Officer

Aug 26, 2025

Employment Type: Full-Time

Number of Positions:  One (01)

Duty Station:  Addis Ababa

Application Deadline: September 5, 2025

  Background:

The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is implementing a multi-year project aimed at enhancing citizens’ engagement in human rights, democratic processes, civic rights, duties, and peacebuilding; improving the implementation of best practices among civil society; and strengthening women’s leadership in local governance. The project will be implemented in partnership with CECOE, Bright Future, and Ethiopian Women Rights Advocates (EWRA) across multiple regions of Ethiopia, through civic engagement hubs, digital learning platforms, sub-grants, training, and advocacy initiatives.

Position Summary:

The Grants Officer will be a critical member of the Program and Admin Team, reporting directly to the Finance and Admin Manager. The Grants Officer will also serve as the system administrator for the CECOE’s grants management database and as the project lead for system migrations.

Job Description and Responsibilities:

Grant Management:

• Maintain working knowledge of the CECOE’s programs and priority funding areas and remain abreast of current research, activities, and trends in the CSO sector.

• Monitor grants for legal, financial, and program compliance including but not limited to ensuring that grant requirements are correctly documented in the grant files and database.

• Monitor and document the grant making workflow processes, forms, templates, reports and data to assure full compliance with internal controls and legal requirements.

• Generate reports and data analysis for the program and finance&Admin team or board.

• Problem-solve complex grant scenarios; consult/liaise with finance and/or legal counsel.

• Work with finance to generate reporting required for compliance and financial statement audits.

System Administration:

• Manage implementation of a new grants management system and other technology improvements, including development plans and timelines, staff communication, testing and troubleshooting, documentation, training, and release cycles.

• Administer the current and future grant making database system, including managing data hierarchy, data quality, data retrieval, coding and reporting, particularly with respect to compliance, and monitoring, evaluation, and learning.

• Ensure all staff are aware and knowledgeable of grants management processes and technology to the degree their functions require. This includes designing dashboards and training staff of all departments formally and informally.

• Implement and maintain protocols for testing and reconciling data accuracy, and making timely and accurate database changes.

• Manage system upgrades, troubleshooting, and roll-out of updates including staff notifications and training.

 • Develop training materials and standard operating procedures.

 • Maintain electronic manuals and update the program section of policy and procedures manual.

• Document system procedure changes and trains users on any updates.

 Grant Monitoring and Evaluation Responsibilities:

• Improve the way staff capture, access, and use grant making information to enhance programmatic and operational decision-making, produce accurate reports of grant making results, enhance grantee/grant seeker relationships, and enable learning; enhance supporting systems and tools.

Requirements and Qualifications:

 Education: MA/BA in Management, Economics, Accounting& Finance, or related fields

 Experiences: 4+ years of experience for MA and 6 years of experience for BA (NGO experience is a must)

Skills, Attitudes and Attributes:

Good skills in written and spoken English,

Understanding of basic financial management,

Good computer skills,

High level of interpersonal communication and negotiation skills.

Strong work ethic and ability to meet deadlines.

Project Officer

Aug 26, 2025

Position Title: Project Officer

Duty Station: Addis Ababa with frequent travel to project regions (Tigray, Harari, Benishangul-Gumuz, Gambela, and other target areas)

Reports to: Project Manager/Program Coordinator

Contract Type: Full-time (Project-based)

Duration: 1 year with the possibility of extension based on performance and funding

1.  Background

The Coalition of Ethiopian Civil Society Organizations for Elections (CECOE) is implementing a multi-year project aimed at enhancing citizens’ engagement in human rights, democratic processes, civic rights, duties, and peacebuilding; improving the implementation of best practices among civil society; and strengthening women’s leadership in local governance. The project will be implemented in partnership with CECOE, Bright Future, and Ethiopian Women Rights Advocates (EWRA) across multiple regions of Ethiopia, through civic engagement hubs, digital learning platforms, sub-grants, training, and advocacy initiatives.

To support the effective implementation of the project, CECOE seeks to recruit a qualified Project Officer who will be responsible for day-to-day coordination, implementation of activities, monitoring, and reporting.

2.  Purpose of the Position

The Project Officer will ensure the smooth execution of project activities, working closely with consortium partners and regional civic engagement hubs. The officer will contribute to citizen education, capacity development of civil society organizations, women’s leadership initiatives, peacebuilding interventions, and documentation of best practices.

3. Duties and Responsibilities

The Project Officer will perform the following key tasks:

Project Implementation and Coordination

• Support the implementation of activities, including digital civic education, establishment of civic engagement hubs, peacebuilding initiatives, women’s leadership programs, and civil society capacity building.
• Coordinate with consortium partners (CECOE, Bright Future, and EWRA) to ensure timely and effective delivery of activities.
• Facilitate trainings, workshops, and civic engagement events in target regions.
• Provide technical and logistical support for sub-granting processes and mentorship initiatives.

Monitoring, Evaluation, and Learning (MEL)

• Track progress of project activities against work plans and results framework.
• Collect and compile data, case studies, and success stories from project regions.
• Contribute to outcome-level monitoring on citizen engagement, civil society best practices, and women’s leadership.
• Assist in organizing lesson-learning workshops, peer-to-peer forums, and conferences.

Capacity Building and Stakeholder Engagement

• Collaborate with civic engagement hubs to enhance the capacity of CSOs, women’s groups, and youth networks.
• Support mentorship, training, and grant management for emerging CSOs and community-based initiatives.
• Facilitate dialogues, forums, and campaigns to promote civic education, peacebuilding, and women’s rights.
• Establish strong working relationships with local government bodies, CSOs, media, and community leaders.

Reporting and Documentation

• Prepare periodic progress reports, activity briefs, and updates for internal and donor reporting.
• Ensure proper documentation of activities, financial compliance (in collaboration with finance staff), and lessons learned.
• Support the dissemination of communication materials, including policy briefs, commentaries, media campaigns, and advocacy content.
  
  

4. Required Qualifications and Experience

• Bachelor’s degree in Law, Political Science, Human Rights, Development Studies, Gender Studies, or related fields (Master’s degree is an advantage).
• Minimum of 3–5 years’ relevant experience in project coordination, civic engagement, human rights, or peacebuilding.
• Demonstrated experience working with CSOs, women’s rights organizations, or governance initiatives.
• Knowledge of civic education, peacebuilding, and women’s leadership programming in Ethiopia.
• Strong skills in organizing trainings, workshops, and community dialogues.
• Experience with sub-grant management, capacity development, and monitoring & evaluation.
• Excellent report writing, communication, and facilitation skills.
• Ability to work independently and as part of a diverse team.
• Proficiency in English and Amharic; knowledge of additional local languages is an asset.
  
  

5. Competencies

• Strong organizational and coordination skills.
• Ability to manage multiple priorities under tight deadlines.
• Excellent interpersonal skills and cultural sensitivity.
• Commitment to human rights, democratic values, gender equality, and peacebuilding.
• Strong problem-solving, analytical, and adaptive learning skills.
  
  

6. Deliverables

• Timely implementation of activities in line with work plans.
• Monthly/quarterly progress reports and documentation of activities.
• Effective coordination of civic engagement hubs and CSO partners.
• Contributions to project outcomes on citizen engagement, civil society best practices, and women’s leadership.
  
  

7. Duration and Duty Station

The Project Officer will be based in Addis Ababa, with frequent travel to regional hubs (Tigray, Harari, Benishangul-Gumuz, Gambela, and others). The contract duration is 12 months, renewable based on performance and availability of funds.